Re: Looking at places this weekend...
posted at 6/24/2011 5:59 PM EDT
I know I'm late to this thread, but here's my list:
a. Configuration of tables, table size (8, 10 per table)
b. Dance floor – size
c. Cocktail reception space
a. Food & Beverage or Adult guest minimum
b. 22% service fee: what does this include? Is it taxable?
c. Other fees (cork, cake cutting, set up fee, bartender, police detail, etc.)
d. Can you accept payment of deposit/balance by credit card or just cash/check? If by credit card, is there any additional fee for doing so?
e. When are deposits due? Full balance?
f. When do you need final count by?
g. What is your cancellation policy?
a. # events per night? If more than one, are there shared spaces (restrooms/terrace)?
b. Pictures of room set up for wedding
c. Private room for bride/bridal party
d. Is there a place to take photographs in case of bad weather?
a. Food options? Cost for giving guests 2 selections?
b. Cocktail hour – cost to add cheese or veggie station? Hors D’oeuvres: says 5 and 4 in package info.
c. Discounted meals:
i. Vendor meal cost?
ii. Cost for children < 10 years old?
d. Wedding cake included? Is the vendor Kondieter Meister?
e. Tasting included? When?
a. Is the cocktail hour included?
b. How many hours are in the package? Must they be consecutive?
c. Packages (open, consumption, etc.) Does per person include <21? Beer, wine, soda only option?
d. Champagne toast?
e. Dinner wine service? Poured or on table? Amount? Can we close bar during dinner?
f. Policies – when does bar close?
6. Timeline – Start/End time? Extended time?
7. Lines/Chairs/Décor – Are linens/flatware/stemware/service included?
a. What type of chairs? Linen options?
b. What size tables do you have? 60 inch rounds, 72 inch rounds, squares? - How many ppl per table?
c. High/lows for cocktail hour?
8. Parking - Cost/Valet/Overnight
9. Wedding coordinator – What exactly does he/she do leading up to and day of? Will he/she be present during the event?
10. Accommodations (if applicable)
a. Complimentary wedding night suite included?
b. Discounted room rate for guests
11. DJ/Band set up/requirements?
12. Ceremony on site location? Backup for outdoor location if bad weather?
a. Provide any decorations? Arbor, arch, etc?
13. Anything additional to be aware of?